Search Grayson County Clerk Records

Grayson County Clerk Office

The Kentucky Department for Local Government lists Tonya Kessinger as Grayson County Clerk, with phone 270-259-5295 and email tonya.kessinger@ky.gov. The County Clerk's own website lists the current public office at 125 E Market St., Leitchfield, KY 42754. It gives hours as Monday through Friday from 8:00 to 4:00, second Saturday from 8:00 to 11:00, and Sunday closed. The site separates phone lines by function: licensing, transfers, and voter registration at 270-259-3201, recording and delinquent taxes at 270-259-5295, licensing and recording fax at 270-230-0881, and lien department fax at 270-259-9264.

The Grayson County Clerk homepage is the local source for current service routing. The screenshot assigned to this page comes from the Grayson County Clerk homepage and reflects the public office channel used for County Clerk records.

That local page is the better walk-in reference than the older Kentucky.gov agency listing when the two addresses differ.

Grayson County Clerk Records

The County Clerk's "Our Office" page describes services for motor vehicles, marriage, land records, elections, and hunting or fishing licenses. For public-record users, the key split is this: the County Clerk records documents and licenses, while the Circuit Court Clerk keeps court case files. A deed, mortgage, lien, recorded will, or marriage license belongs on the County Clerk side. A felony case, civil lawsuit, traffic case, divorce decree, or probate case file belongs on the court side.

The County Clerk office services page shows the service mix for local residents.

That service list supports the split-clerk routing used across Grayson County records pages.

• Marriage-license applications and older marriage-record routing.
• Land records, deeds, mortgages, liens, releases, plats, and powers of attorney.
• Recorded estate instruments such as wills, renunciations, disclaimers, affidavits of descent, and deeds.
• Delinquent-tax records and lien department work.
• Motor vehicle, election, and license services that are outside court case records.

Search Grayson County eCCLIX

The County Clerk's online records page says Software Management, LLC and participating Kentucky County Clerks provide eCCLIX, the Internet version of CCLIX, the County Clerk Indexing system. The Grayson County page says CCLIX is used in almost two-thirds of Kentucky County Clerk offices and is relied on by attorneys, title searchers, surveyors, and realtors. eCCLIX allows users to view or print documents filed by more than 85 clerk offices in Kentucky.

The local Grayson County Clerk online records page explains the commercial and private-user paths.

Private users are described as Grayson County residents searching for personal reasons with no commercial gain, limited to Grayson County records and five searches per day at no charge.

The wider eCCLIX information page describes the Kentucky County Clerk document-search platform.

That platform is useful for recorded documents, but it is not the route for certified court case records.

Grayson County DOC ALERT

The County Clerk's online records page also advertises DOC ALERT, a free deed and mortgage fraud notification tool from Software Management, LLC. Registration requires a name and email. After registration, DOC ALERT sends an email alert whenever a mortgage or deed bearing that person or business name is recorded at the County Clerk's Office. This is a useful local records feature for owners who want notice of deed or mortgage activity.

DOC ALERT does not block a filing, certify title, or replace a legal title search. It is an alert tool. If an alert arrives and the owner does not recognize the document, the next step is to contact the County Clerk, review the recorded instrument, and consult counsel or law enforcement if fraud is suspected.

This feature is distinct from court-record notice. DOC ALERT tracks deed and mortgage recordings in the County Clerk system. It will not notify a user of a Circuit Court hearing, District Court traffic case, divorce filing, probate docket, jail booking, or warrant. For those court-related events, use KYeCourts, the docket portal, the Circuit Court Clerk, or the jail roster as appropriate.

For owners outside Leitchfield, the email notice can reduce unnecessary office trips while still preserving the County Clerk as the official recording source.

Grayson County Recording Fees

The County Clerk recording-fee schedule lists local fees for common recorded instruments. These fees are separate from Circuit Court Clerk copy fees and court filing fees. Use the County Clerk fee schedule for recorded documents such as deeds, mortgages, liens, plats, wills, corporate records, releases, powers of attorney, and affidavits of descent.

Recording fees also help users decide whether a document belongs in the County Clerk office at all. A deed, mortgage, plat, lien, will recording, corporate record, power of attorney, or affidavit of descent fits this schedule. A criminal judgment, divorce decree, traffic disposition, or probate court order does not become a County Clerk record merely because a person needs a copy.

The fee schedule helps estimate recording costs before filing a land, lien, estate, or corporate instrument with the Grayson County Clerk.

Grayson Clerk Forms and Copies

The County Clerk records forms page is a practical stop before requesting a recorded document or preparing a filing. It is not a court case request form. For certified court copies, use the Circuit Court Clerk. For recorded document questions, provide the instrument type, name, approximate recording date, book and page or instrument number if known, and whether the copy needs certification.

The manifest image from the County Clerk records forms page documents this local forms channel.

Use that source for County Clerk forms, then use the Circuit Court Clerk if the requested record is a court case file.

1. Identify whether the record is a County Clerk recorded document or a court case record.
2. For County Clerk records, collect the party name, document type, and recording date range.
3. Search eCCLIX or contact the County Clerk recording line for local help.
4. Confirm copy, certification, and recording fees before sending payment or visiting.
5. For court case records, use the Circuit Court Clerk and KYeCourts instead.

Marriage records need the same office-routing check. The County Clerk handles Grayson County marriage-license work, but Kentucky Office of Vital Statistics handles statewide marriage certificates from June 1958 forward. Divorce records are not County Clerk marriage-license records. A divorce decree is a court record, so the Circuit Court Clerk and KYeCourts are the correct starting points for decree access.

County Clerk records may still support court work. Estate cases may require a recorded deed or affidavit after the District Court probate step. Civil judgments may lead to liens. A divorce may require a deed after property division. Those related filings do not move the court case to the County Clerk, but they can create separate recorded documents that need a second search. That is why Grayson County users often need both clerk offices for one legal event, especially when a court order affects land, title, estate transfers, liens, or a marriage record.